Job Description

Are you an expert at keeping lots of moving parts running smoothly and love supporting a variety of teams ?  If so, and you want to work for a firm that is taking concrete action toward equity, diversity, and inclusion in the workplace, we are looking for you – an Office Coordinator who will support a variety of teams in a well-established architectural firm.   

We offer a robust bonus plan and flexible hours including options to work from home and alternating Fridays off; health, dental, and vision benefits; competitive paid time off, and 401(k) with employer match.   

As an Office Coordinator, you will…

• Serve as the first point of contact at the office by monitoring the entry, greeting and escorting guests, and managing incoming mail and deliveries.
• Schedule and coordinate on-site and off-site meetings, events, travel arrangements, and catering services.
• Oversee conference room setup and breakdown for meetings, lunches, and special events.
• Monitor and manage office inventory, placing orders for equipment, supplies, and provisions.
• Maintain organized, tidy, and well-stocked supply and storage areas.
• Oversee the office kitchen, ensuring it is clean, organized, and stocked with necessary supplies, including managing coffee and snack provisions.
• Implement and oversee office security protocols, including managing access keys.
• Coordinate safety procedures and provide appropriate safety training to employees.
• Provide administrative assistance to project team members, including scheduling meetings, tracking project progress, maintaining documentation, and preparing/distributing project-related materials.
• Prepare and edit documents to ensure accuracy, proper formatting, and adherence to administrative guidelines for external communication.
• Review and submit invoices, and manage monthly credit card reconciliations.
• Offer light IT support, such as troubleshooting basic hardware and software issues, setting up office equipment, and maintaining user accounts for software and systems.

The Must-Haves (Required):

• High school graduate or equivalent.
• Experience in Microsoft Outlook, Word, Excel, and PowerPoint.

The Like-to-Haves (Not Required):

• Ability to perform tasks that may require transportation.
• Familiarity with data management and entry, supporting executives, and basic editing preferred. 
• Familiarity with project management software is preferred .

Salary Range: $43,300 - $62,700 annually. Compensation and level DOE. 

Studies have shown that underrepresented individuals like women; LGBTQIA+; and BIPOC, among others, are less likely to apply for jobs unless they believe they meet every single one of the qualifications in a job description or posting. Because we are committed to building a diverse and inclusive organization, we understand the best candidate may come from a non-traditional background to our field of work. We strongly encourage you to apply, even if you don't believe you meet every one of the qualifications described above. Diversity makes us better

Job Tags

Full time, Work from home, Flexible hours,

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